ORUFC Committee Meeting Minutes
Wednesday 6th December 2006
(Action points are in bold and italicised)
1. Present
A Montrose, B Stevenson, A O’Malley, A Spencer (Part), R Brennan,
E Gander, P Williams, S Littleton
2. Apologies
D Sutherland, M Newton, J Call, H Leary
3. Matters Arising from previous Meeting
I. AM has posted criteria for VPs and Life Members on the Club’s website
II. BS still to produce business plan for club development issues as and when any developments take place
III. AS still to organise for the posts to be painted
IV. AS to discuss with Interbrew the possibilities of hiring/acquiring a wide-screen TV
V. Job descriptions still to be drawn up
VI. RB to talk to DS about Community Coach and possible help with Under 19 players in the senior section
VII. Trays behind the bar now sorted. Small bar a lot tidier and has been open during Saturday afternoons
VIII. RB and SL have talked about a possible date for the John Winn Trophy game – date to be confirmed and reported back at next meeting
IX. RB to look into costings of line-marking products
X. Sale RUFC have now been contacted on numerous occasions regarding non-payment of bill. BS to speak to PW about the next step to take
XI. PW has produced various KPIs
XII. JC to ask Interbrew about a replacement cooler
XIII. HL has collected licensing extension application form – BS to complete
XIV. AS still to look into replacing the coal bunker
XV. AS has bought some small radiators to replace the old fan heaters
XVI. BS has spoken to B Thomas about possible date for JT’s plaque ceremony – BS waiting for suitable agreed date before reporting back to Committee
XVII. AM has published a ‘thank you’ note on the website to all Club sponsors
XVIII. AM has produced weekly subs sheets and distributed to all Captains
XIX. AM has produced a sheet itemising jobs of Captains – RB to distribute and talk through with captains at next selection
XX. AM has downloaded and copied ‘Serious Injury’ forms, and will leave behind the bar for all Captains
4. Rugby Report – Men
• RB reported again that despite a heavy injury list, we are still putting out 4 teams every week
• Selection is going ok, with a few minor problems currently being addressed by RB
5. Rugby Report – Minis/Juniors/Colts
• BS informed Committee of two recent incidents involving two of our Junior teams. DS produced a detailed report about poor behaviour by coaches and boys from a visiting team to Green Lane, and an incident involving a parent of a boy in an Under 12 match is currently being investigated.
• AOM – on behalf of the Minis/Juniors – requested that the ‘200 Club’ pay for a scrimmaging machine for the Junior section. With sports-match funding, outlay for ORUFC would be in the region of £1,000 maximum. Issues about storage discussed. Committee agreed in principle to this request, but asked AOM to report back at next meeting with firm details
6. Rugby Report – Ladies
• AOM gave a written report (attached)
• Results are excellent
• Reminder about Ladies using facilities on 16th December
7. Club Finances
• PW reported that after un-cashed cheques, bills outstanding and other items, cash in hand stands at £8,805
• Written report itemised figures in more detail
• PW expressed concerns about lack of VAT receipts on some purchases; food purchases on match days being ineffective and ‘open to abuse’; and too many receipts in the folder with no corresponding entries
• BS to speak to AS about ordering food on match days
• BS to ask all Committee to tighten up on the areas PW has expressed concern over
• ND not in attendance, but reports led the Committee to believe that annual subs were coming in well – PW reported an increase in income in this area from same time last year
• First instalment of Minis/Juniors maintenance fee received with thanks
• £300 cheque received from Chernobyl group – AM to speak to Chernobyl group Secretary and say that this ‘donation’ is too high
8. Bar
• BS reported that the potential new bar steward politely turned us down
• Small bar has now been open on Saturday afternoons
9. Club-House
• Many thanks to Paul Crosse who did such a good job replacing the broken floorboards in the main club-house
• Ladies’ toilet door in the process of being replaced/fixed. Edge Hill FC to fund this, as damage was caused by them at a recent function
• EG asked if she could buy new kitchen utensils – crockery, utensils, cutlery, etc. Committee agreed
10. Social
• Sponsor afternoon/unveiling of JT’s plaque discussed – waiting to hear back from B Thomas before a date’s decided upon
• Edge Hill FC’s Wednesday evening’s social at the Club discussed at length. Decided that they will NOT use the facility until after Christmas, and only then if the Secretary/Chairman writes to BS and explains their requirements and guarantee certain things. SL to speak to Football Club and report back at next meeting
• AS reported that a function (disco) had been booked for Saturday 16th December
11. Sponsorship
• PW gave list of businesses who had not yet paid for their promised sponsorship of the match programme. AM to chase these up
12. Club Development
Nothing to report.
13. Lancashire RFU
Nothing to report
14. Media
• AM continues to collect and co-ordinate local press releases and web-site output
• Important that Captains continue to support the web-site and press releases, in order to highlight the name of ORUFC in the community
15. AOB
• RB asked Committee for mandate to ‘employ’ a Chartered Physiotherapist. He and PH have been in discussion with a suitable candidate. Candidate to come to the Club on Tuesday evening to discuss the issue further and meet players. In principle, £20 per hour agreed, which will be in the region of £750 for the remainder of the season (Saturday afternoons, but also attendance at training mid-week as and when players book him and pay for him themselves) – RB to co-ordinate and report back at meetings to discuss progress
• AM requested that Committee do their best to sell raffle tickets he’d given them a month ago
Date of next meeting:
Wednesday 10th January 2006 - 7.30 pm
