ORUFC Committee Meeting Minutes
Wednesday 13th September 2006
(Action points are in bold and italicised)
1. Present
A Montrose, B Stevenson, A O’Malley, A Spencer, M Newton, J Call, R Brennan, E Gander
2. Apologies
P Williams, D Sutherland, N Dermott, H Leary
3. Matters Arising from previous Meeting
I. Criteria for VPs and Life Members has been drafted by AM. Committee to adapt/adopt at next meeting
II. RB is keeping weekly check on team sheets and team results
III. RB has spoken to GG about assisting ND in collecting membership fees. RB to press for a decision by the next meeting
IV. AS has put together a list of bar prices for the new season. AS to ensure these prices are on public display, as per new laws
V. RB has spoken to CK and CB regarding new kit and arrangements for buying/selling, in consultation with Premier Sports
VI. Membership booklet and programme has been put together by AM and KM. KM to send finished version to printers, in readiness for First XV’s next home league game (30th September)
VII. Early season fixtures have been organised by AM in RB and SL’s absence
VIII. BS has now met with MW regarding maintenance charge for minis/juniors – details later on in these minutes
IX. BS has ascertained that we do need to spend money on new fire extinguishers. BS to ask KM about his supplier and any special rates available
X. BS has sorted out the water heating problem with TOSH
XI. BS has spoken to Ian Grant regarding signs in the car park to ask public not to park there. It looks likely that all members of public and non club members have same access and parking rights as club members. To be confirmed
XII. AOM has organised Captain’s Cocktails for October 1st, after Ladies home league game
XIII. AM has now canvassed for and obtained various sponsors – details later
XIV. BS still to produce a business plan regarding club development
XV. AS still to organise the painting of the posts as soon as practically possible
XVI. BS has costed floodlights, and will trial hired lights week commencing 18th September
XVII. AM is now ‘webmaster’ of new ORUFC web-site. Details of content and contributions on web-site and in group e-mails
XVIII. AS still to look at the costings for hiring/buying widescreen TV
4. Rugby Report – Men
• Training going very well – PH is organised and committed – numbers regularly 30 +
• BS reported that floodlight situation is in-hand. A trial period for hired units will take place week commencing 18th September
• RB still looking into Astro-Turf at Ormskirk School as an alternative
• ‘Up and down’ start to season for all senior teams
5. Rugby Report – Minis/Juniors/Colts
• No reports received
• Minutes from last Minis/Juniors Coaching Committee circulated
• Maintenance charge discussed at length. BS reported back after a recent meeting with MW, RB, DS and DT, saying that nothing conclusive had been decided upon. Issue of minis paying their annual subs directly into senior account for 2007/2008 season seen as a potential solution to this problem, but will be dependent on mini section’s vote in January. Still the outstanding issue of charges for 2006/2007. BS to keep Committee fully informed of developments
6. Rugby Report – Ladies
• AOM gave a written and verbal report
• Training game against Wigan/Tarleton went well, potential of some new players as a result of the afternoon’s activities
• Girls are back in training on Wednesdays at 6.15 pm
• ORUFC to host Schools’ girls rugby tournament on 14th November at 1,.00 pm. Permission sought and granted
7. Club Finances
• Shower refurbishment: BS reported that there could be a practical problem to the proposed changes to this area. Need 2 weeks to do the proposed work
• ND is collecting annual subs – no report as to how many have paid yet
• AOM, BS and Nick O’Donovan to talk in near future about employees of club and recent wage legislation changes
• BS and AS to get together to discuss list of paid roles for employees to tighten up financial control in this area
8. Bar
• AS reported that he had put up prices in accordance with last month’s discussions
• AS to publish revised price list
9. Club-House
• Discussion about the kitchen and children working in the area. We need to decide who can work in the area, in line with health and safety legislations
10. Social
• Discussion about 23rd December as Club party/disco. RB to ask Captains of senior teams their opinions on club function(s) at Christmas
• New Year’s Eve party discussed – CS to be contacted regarding the possibility of him organising something
• BS brought to the Committee’s attention that the Minis/Juniors section had booked in two dates for functions which may cause conflict with the licensing regulations and potential problems with local residents. BS asked the Minis Chairman to present a case for the go-ahead of these evenings, but the Chairman then cancelled them forthwith
• Some discussion took place regarding the holding of club functions
• BS reminded all members present that functions must be booked and ratified through the Committee. If an urgent decision is required, three Committee members must sanction the event
11. Sponsorship
• Some discussion about team sponsors. First XV sponsor the same as last year. Kit supplied as a result of this sponsorship. No other financial advantage to the club. Other teams also able to attract sponsorship if someone has the time and effort and contacts. AM reported that he’s obtained in the region of £1,600 for advertisements in membership booklet and match programme.
12. Club Development
BS updated Committee on progress since the last meeting. Plan of proposed new pavilion and layout of pitches shown to Committee. BS obtained Committee’s approval to move this forward, with a few minor alterations/amendments
13. Lancashire RFU
Nothing to report – HL at a meeting this evening
14. Media
• AM continues to collect and co-ordinate local press releases and web-site output
• CS offered to do likewise on a more regional/national scale. Press release has been drafted by CS to this effect
15. AOB
• BS re-iterated the fact that ALL club members – seniors and representatives of minis/juniors section are welcome to attend Committee meetings as Observers
• AOM requested that the ladies may need to use a pitch on the morning of December 16th – granted
• Letter read out regarding the Eagle Cup match incident
Date of next meeting:
Wednesday 11th October 2006 - 7.30 pm
