ORUFC Committee Meeting Minutes
Wednesday 11th October 2006
Minutes
(Action points are in bold and italicised)
1. Present
A Montrose, B Stevenson, A O’Malley, A Spencer, M Newton, J Call, R Brennan, E Gander, H Leary, S Littleton (Part)
2. Apologies
D Sutherland, M Woods
3. Matters Arising from previous Meeting
I. Criteria for VPs and Life Members has been drafted by AM. After some discussion AM agreed to amend and present at next meeting
II. AS still to ensure bar prices are on public display, as per new laws
III. Membership booklet and match programme still at printers. To be ready and collected/distributed in next 7 days
IV. BS to ask KM about his supplier and any special rates available for fire extinguishers. BS reported that he had received two quotations
V. BS still to produce a business plan regarding club development, as and when there are any developments
VI. AS still to organise the painting of the posts as soon as practically possible
VII. AS still to look at the costings for hiring/buying widescreen TV
VIII. Floodlight situation has been temporarily resolved. BS has acquired some units off a supplier, to be used by all sections of club. £80 per week hire charge – to be paid as and when billed for the next few months at least. Problem with storage discussed: BS to look into solving the storage issue asap
IX. BS informed Committee he was meeting with Junior section on Thursday 12th October to resolve the maintenance charge issue
X. BS, AOM and NOD still to arrange a meeting to discuss recent wage legislation and employees of Club
XI. BS and AS have met and decided upon paid role of Club Steward
XII. Committee still need to draw up job descriptions for paid employees, especially with health and safety regulations in mind in the kitchen area
4. Rugby Report – Men
• Training numbers dropping off slightly. New floodlight units should encourage more senior players to train. PH still committed, and younger players now firmly established in senior teams
• RB reported a higher than usual number of injuries to senior players, resulting in a few disruptions to senior teams. Nevertheless, all teams still working hard to maintain good league positions. First XV’s schedule has been disrupted due to re-arrangements by opposition and League Secretary
5. Rugby Report – Minis/Juniors/Colts
• Minutes from last Minis Coaches meeting already circulated (and attached)
• Thank you to Ian Hunter for producing and distributing minutes
• Ambulance access discussed. Committee agreed to adopt the proposal for coning off an area for ambulance access on all match days, so that there will be no vehicles parked from the club-house to the corner of the pitches
• Shutter keys discussed. No problem with representative of the minis to have a key to improve access (especially for disabled visitors) on a Sunday. RB emphasised the importance of all key holders being logged accordingly, to improve security and tighten the policy agreed last season. AS to ensure this happens as and when keys are distributed
• Community Coach discussed. Doing good work with local schools and ORUFC, and recently visited Edge Hill Freshers Fair. Committee agreed to make a concerted effort next year at this function, but previous attempts had been unsuccessful for a variety of reasons. Possibility of using Community Coach to help some of the Under 19 players in the Club discussed. RB to discuss options with DS
6. Rugby Report – Ladies
• AOM gave a verbal report
• Request to use floodlights accepted – AOM to liaise with senior section on training nights to ‘learn’ how to erect and use the units
• AOM to liaise with PH on training nights to discuss which parts of the training areas ladies and men use
• Match against Fleetwood this Sunday (15th October) will be a tough one
7. Club Finances
• No report received
• Subscriptions coming in slowly but surely. ND to put together a summary of how many members have paid for the November meeting
• ‘200 Club’ draw took place last week – winners posted on web-site and cheques sent out
8. Bar
• AS reported that the stock-take on 9th October produced a £4.5 K take since the last stock-take, signifying a drop in business over the Summer months
9. Club-House
• Issue of post-trays asked about by DS. Some post going missing or being opened inadvertently. Trays are now going to be placed behind the bar for Committee members to access. AS stated that sometimes post arrives without a name/title on, hence sometimes they’re opened
• Issue of cupboards and ‘junk’ in changing rooms discussed. Committee felt it was important to minimise the amount of unnecessary items. All members of Committee to help reduce ‘junk’ levels in and around the Clubhouse
• Framed photo of all mini/junior players who have been selected to play for Lancashire shown to meeting. Agreed that this should be put up with the other mini/junior memorabilia and photographs in the Clubhouse. Vote of congratulations offered to the whole mini/juniors section and to the boys who are doing ORUFC proud
10. Social
• Discussion about recent Captain’s Cocktails function. Despite efforts by AOM and the Ladies team, very poorly attended. All but one senior Mens’ Captain were in attendance, but very few of the wider membership of the Club. Decided to only have events like this in the future if someone was prepared to put in a lot of time and effort well in advance to ensure it’s success
• Agreed that the cost of hiring the Club for a private function should be increased from £60 to £80 for non-members
• SL requested – on behalf of Edge Hill Football Club – that the Club be used for their ‘get togethers’ on a Wednesday evening. Though this would potentially bring in extra revenue, the amount of meetings and events already booked in on Wednesdays prevented any continuity for them. SL took away the available dates and will report back to BS asap regarding requirements. Dates unavailable so far were : 18th October, 8th November, 15th November, 13th December. DS and MW to let BS or AM know if they had any further dates when they wished to use the facility on a Wednesday
11. Sponsorship
• Nothing to report since last meeting. AM is waiting for the programmes and booklets to be printed before sending out invoices and thank you letters to recently gained sponsors
12. Club Development
BS reported that there were no developments since he last meeting
13. Lancashire RFU
Nothing to report
14. Media
• AM continues to collect and co-ordinate local press releases and web-site output
• Important that Captains continue to support the web-site and press releases, in order to highlight the name and face of ORUFC in the community
15. AOB
• BS reported that J Littleton will produce a fire safety report and up-date regulations/procedures on behalf of the Club
• BS will finish erecting framed photos over half-term
Date of next meeting:
Wednesday 8th November 2006 - 7.30 pm
